Abhishek Bhowmick | SharePoint Blog

Moving items from one list to another in SharePoint

Posted in Sharepoint by Abhishek Bhowmick on January 23, 2009

We come across this almost in every issue that we work with pertaining to Lists in SharePoint.  Have you ever been in a situation where you needed to move just one List item to another list and not all of them.  So here is the way we can do it.  Open your SharePoint site and make sure you’re logged in atleast as a Site Collection Administrator (not that you cannot do this operation with other permissions.)  Before we proceed also make sure that publishing is enabled for the Site Collection Features and Site Features.  Navigate yourself to the Site Settings and then to Manage Content and Structure.  Select the List where you have the list item and then hover over the list item you want to move.  Drop down the menu and select Copy/Move.  It should open a dialogue box displaying a the site tree structure again.  Select the List you would like to the copy/move the item to and the operation would be executed.  Voila! Open the destination List and you would see your List item listed there.

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7 Responses

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  1. dfgdfg said, on June 2, 2009 at 6:09 pm

    fdgdfg

  2. Chris said, on February 26, 2010 at 5:42 am

    Hi Abhishek,

    Do you know if there is a way to do this in WSS 3.0?

    chris

  3. Sean said, on March 15, 2010 at 10:43 pm

    Is there any way to have this as a button within the list?

  4. Brad Dabbs said, on November 11, 2010 at 12:23 am

    Thanks for the info! Saved me a lot of time when I decided to start archiving old list items into a seperate list.

  5. Leslie said, on January 13, 2011 at 1:24 am

    But this solution does not work forlders, nor can you even see items within folders through this view.

  6. Beth said, on November 3, 2011 at 11:10 pm

    Is there any way to do this through designer? I have certain calendar items that when they are entered, need to be copied to a calendar on a team site within the same portal.

  7. G S Praveen said, on November 10, 2011 at 6:27 pm

    Hello Abhishek,

    I tried using “copy item” but the problem what I’m facing is, let’s assume I’ve 3 lists called List A, List B and List C. In which, List A has several columns say, Region (LA/NA), SKU #, SKU Description, Workflow, Initial Date and End Date.

    Now, I want to to validate, if the Region says LA the first three columns (SKU#, SKU Des…. and Workflow) should copy in List B and if regions says NA the same columns should get update in List C.

    I tired using if condition and copy item action, I am able to bring only SKU # not the other 2 columns. Also, when I edit it’s getting duplicate. I am stuck here Abhishek – Please help me if you can find were I’m going wrong!! Thank you.


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